What every notary needs to know about journals nna. Become a notary renew a notary all you need to perform your notarial duties every professional tool needed by notaries to perform or prepare for their official duties, including all requirements of state. Arizona notary journals national notary association nna. Notarizing your own signature violates the requirement for impartiality. Arizona notary public reference manual is a required read before you become an arizona notary public. About american association of notaries notary organization. Your stamp, seal and public record book are your own. To be commissioned by the secretary of state, the following requirements must be met, per arizona revised statute 412e. Arizona notary record book 352 entries with thumbprint. Report missing or stolen notary journal, seal, andor certificate. Its the notary s responsibility to secure and control their record book in order to protect the privacy of their clients. Now you have the option of getting the arizona notary.
Arizona notary services at arizona notary association, we have an intense passion for forging connections between accredited notaries and the most discerning clientele. Check out what every notary should know about keeping a journal. Again, its important to note that not all states require notaries to keep a record book. The notary recordbook also called a notary journal is required by law in many states. Notary journal requirements by state superior notary. State information for arizona american society of notaries. Arizona notary public reference manual arizona secretary of.
Record electronic notarizations in the paper journal. Become a new arizona notary arizona secretary of state. If a notary improperly performs notarial acts and it is discovered or reported, the secretary of states office may revoke the notary s commission. For your best interest, maintaining a record book is highly recommended by notary. If a notary resigns, or decides not to renew his or her. In arizona, notaries can perform only acknowledgments, jurats, copy certifications, and oaths and affirmations. This is our topoftheline arizona notary record book. The notary shall keep a paper journal and, except as prescribed by subsection e, shall keep only one journal at a time. How to become a notary in arizona the process for becoming a signing agent varies from state to state. We strive to offer the highest quality notary products and provide fast and courteous service to all notaries nationwide. Arizona notary course american association of notaries.
For example, the arizona secretary of state requires the notary to record the full name, address and signature of each credible witness in the journal entry along with the type of identification presented by the credible witness arizona notary. A record book can serve as a reminder of the steps of notarization. Here is a stepbystep guide to become a notary in arizona. A wellmaintained notary record book that contains the signatures of the signers confirms that the notary. If a notary resigns, or decides not to renew his or her notary commission, the notary must deliver his or her notary journals to the secretary of state within 90 days. Notary recordbook requirements american society of notaries. We make the process of becoming a notary hassle free and help you fulfill your notary duties efficiently by keeping you up to date on notary. We offer a simple stepbystep guide to become an arizona notary. According to section 419, arizona requires the use of one record book.
We recommend you contact the mt secretary of states office at 406 4445379 or 4441877 and let them know about this situation. You can make your own will in arizona, using nolo s doityourself will software or online will programs. Each state sets its own notarial rules, seal and record book requirements, stateapproved educational courses, duties, procedures and length of term. Arizona notary stamps choose your stamp a selfinking. How to apply ontinued on next page the following list includes the legal requirements to become an arizona notary public. The notary must keep only one paper journal at a time, unless some entries are public records. Arizona notary records journal book ships next day. Notary public record book arizona notary public of america. Arizona notary record book 352 entries with thumbprint space. Similarly the secretary of state issues a commission to the individual notary. Keeping records of your notary transactions is one of the most important actions you can take as a notary. The record book is public information and a notary is required to produce copies of the book upon request. Nonpublic records are the property of an employer when you leave. This useful and economical arizona notary record book accommodates 352 entries and includes stepbystep instructions for recording notarial acts.
Meets or exceeds arizona state requirements for proper notarial record keeping. Welcome to the american association of notaries arizona notary online training course. In arizona, for instance, notaries are required to keep a single paper journal at any given time, unless there are entries which involve public records, at which point the notary public is allowed to keep two paper journals. Samples of each can be found in our notary public reference manual pdf. Tracking notary activities in a notary journal is one of the most important things you can do as a notary. Many states require that all of your notary records be kept in a book such as the professional notary records book. Some states mandate that their notaries public record every notarial act they perform in a notary record book also called a journal, register, or log. With our help, becoming an arizona notary is easy and hasslefree. An arizona notary must meet several basic requirements which are listed in arizona. How to become a notary public in arizona step by step. If a notary has personal knowledge of the identity of a signer, the requirements of subsection a. Notary journal requirements by state superior notary services. Arizona notary journals national notary association. Arizona laws on notaries public can be found in chapter 2, title 41 of arizona revised statutes.
The notary must keep only one paper journal at a time, unless some entries are public records and some are non public. The notary s records may be maintained in a wellbound book or in an appropriate electronic form. Requires notaries to keep all notary records and journals for at least five years after the date the last documented notarial act was performed. However, if the notary is providing copies of journal entries to third parties, this may be a violation of signer privacy if the notary is sharing private signer information with strangers. It is a level of professionalism and protection for you, your employer and your clients. The notary shall record all notarial acts in chronological order. If you have any questions about the information in this manual or how to apply for a notary commission, please call 602 5426187. The arizona office of the secretary of state, notary section, located in phoenix, arizona, holds all records of notaries public, and records are available to be viewed by the general public. This book is chronologically numbered so that it is easy to detect if the record book has ever been tampered with. If you have any questions, dont hesitate to contact our.
Sincerely, mihele reagan definition of a notary an arizona notary. Applicable to both paper and electronic notarial acts. Notary record books also build customer confidence and discourage fraudulent transactions. And the requirements for those that do vary from state to state. Understanding arizona notarial acts state bar of arizona. Record the details of the notarial acts you perform with this arizona notary public record book. This journal meets or exceeds arizona state requirements for proper notarial record.
Arizona notaries are required to have a copy of this manual and keep it for. This journal meets or exceeds arizona state requirements for proper notarial record keeping and is. In this section public record means all official books, papers. If a notary has personal knowledge of the identity of a signer, the requirements. Arizona notaries must use a rubber stamp ink seal for all notarial acts. Arizona notary journals help prevent fraud by recording all notarial acts. Arizona notary public reference manual is a required read before you become an arizona notary. Every arizona notary needs a notary record book to record every notarial act he or she performs. Texas and montana require notaries to record how each signer was.
It includes room for 256 entries and complete how to instructions. The notary records journal is the finest notary records book on the market today. Arizona notaries are required to have a copy of this manual and keep it for reference purposes. The entries you record in the record book will be used as evidence if a notarial act you performed is ever questioned in a court of law. For example, arizona specifies that notaries must keep a paper journal and. Notary recordbook, notary journal requirements asn. Meets or exceeds texas state requirements for proper notarial record. How long muust a notary retain a notary record book. This journal meets or exceeds arizona state requirements for proper notarial record keeping and is available in seven cover designs. An arizona notary must meet several basic requirements which are listed in arizona revised statute a. A notary bond is required with your application and our office will not process an application without a bond. Arizona notary public reference manual is a required read before you become an. The notary shall furnish, when requested, a certified copy of any public record in the notary s journal.
On april 8, 2020 governor greg abbott temporarily suspended certain statutes to allow for appearance before a notary public via videoconference to execute a selfproved will, a durable power of attorney, a. Therefore, the book and seal should remain in the possession of the notary at all times. Arizona notary course online your arizona notary career starts here. Notary public underwriters has been dedicated to serving notaries since 1985. Be a citizen or legal permanent resident of the united states.
Arizona recordbook required, paper and electronic notarial acts. We are your complete source for notary supplies, notary bonds, education, notary errors and omissions insurance, service, and expertise. Find out what the state requirements are for applicants and access simple instructions. In that case, two separate journals, one for each type of record, may be maintained. You can find the link to it along with other information of our forms page. If you are looking to become an arizona notary or to renew your notary commissions take a look at these faqs to make sure you meet all of the requirements. Notary public reference manual pdf become a new arizona notary public. The professional notary records book is the best notary records book available.